Privacy Policy

1. Introduction

Rockfield Partners Ltd ("we", "us", or "our") is committed to protecting your privacy and ensuring that your personal data is handled in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, and protect your personal data when you use our services, website, or contact us.

2. Information We Collect

We may collect and process the following categories of personal data:

a. From Candidates:

  • Full name, email address, phone number

  • CV and employment history

  • Job preferences and desired roles

  • Skills, qualifications, and education history

  • Right to work documentation (if required)

  • Interview notes and feedback

  • LinkedIn profile data (if applicable)

b. From Clients:

  • Company name, industry, contact details

  • Hiring needs and role specifications

  • Contractual and billing information

c. Website Users:

  • IP address and browser type

  • Cookies and usage data

  • Form submissions (e.g. job applications or contact forms)

3. How We Use Your Data

We use your personal data for the following purposes:

  • Matching candidates with appropriate job opportunities

  • Communicating with candidates and clients

  • Sending updates about job roles or services

  • Performing contractual obligations with clients

  • Maintaining internal records and compliance with legal obligations

  • Improving our website and services

4. Lawful Basis for Processing

We process your personal data under the following legal bases:

  • Consent – for email marketing or when submitting your CV

  • Contract – for fulfilling agreements with candidates and clients

  • Legal Obligation – to comply with employment and tax laws

  • Legitimate Interests – to operate our recruitment business effectively

5. Sharing Your Data

We may share your personal data with:

  • Employers and hiring managers relevant to your job search

  • Third-party service providers (e.g. CRM, hosting, analytics)

  • Legal or regulatory authorities where required

We never sell your data to third parties.

6. Data Retention

We retain candidate data for up to 2 years after our last contact unless:

  • You request deletion sooner

  • We are legally required to keep it longer (e.g. for tax or compliance reasons)

Client data is retained for up to 6 years to comply with UK financial regulations.

7. Your Data Rights

You have the following rights under the UK GDPR:

  • Right to access your personal data

  • Right to rectify inaccuracies

  • Right to erase your data ("right to be forgotten")

  • Right to restrict or object to processing

  • Right to data portability

  • Right to lodge a complaint with the ICO (www.ico.org.uk)

To exercise any of your rights, contact us at [Insert Email Address].

8. Cookies and Tracking

Our website uses cookies to:

  • Monitor site usage and performance

  • Improve your browsing experience

  • Enable features such as form submissions

You can control cookies via your browser settings.

9. Data Security

We take appropriate technical and organisational measures to safeguard your data, including:

  • SSL encryption on our website

  • Secure storage solutions

  • Role-based access controls for sensitive data

10. Contact Us

If you have any questions about this Privacy Policy or your data, please contact:

Rockfield Partners Ltd
info@rockfieldpartners.co.uk